Some business journeys are judged on more than whether they arrive on time. A client collected from a station, a candidate brought to an interview, a board member met at a terminal — the car is part of what the company is saying about itself. This page covers how to book that kind of journey and what to specify.
If what you actually need is the account and the invoicing rather than the vehicle class, our corporate travel accounts page is the fuller guide: monthly invoicing, your own references on each line, authorised bookers, and the measured distances behind the common airport runs.
What to Specify When You Book
- The vehicle class. Executive bookings are specified at the booking stage, not requested at the kerb.
- Who the passenger is — a client, a candidate, a visiting colleague — because it changes where and how they are met.
- Where they are met. A kerbside pickup and a meet and greet inside a terminal with a name board are different jobs.
- The flight or train. Give the number and the pickup is tracked against the actual arrival rather than the timetable.
- Whether the car waits. A half day or full day with several stops is priced as the day it is, not as four separate bookings.
- The reference you need on the invoice line, if the journey is going on an account.
What It Is Not
We are a licensed private hire operator, which means every journey is pre-booked through the office — we cannot be flagged down and we do not work ranks. The operator licence is held as Epsom & Ewell Cars T/A Clocktower Cars, with drivers and vehicles licensed across Epsom and Ewell, Reigate and Banstead, Mole Valley, Elmbridge, Guildford, Waverley and Transport for London. For an employer with a duty-of-care obligation, that chain of licensing is the substance behind the word “professional”.
We also do not publish a rate card. A card has to assume one vehicle, one hour of the day and one route, and then it goes quietly out of date. Each journey is quoted instead, and for account customers the agreed figure is what appears on the monthly invoice. The reasoning is in our guide to what actually decides a taxi price.
The Journeys This Covers
- Client and candidate collections from stations, hotels and airports.
- Airport transfers for directors and visiting staff, flight-tracked — see our airport transfers page.
- Multi-stop days and site visits, priced by the day.
- Formal events where arrival and departure both need arranging in advance.
- Late-night staff travel, which most organisations now treat as a duty-of-care obligation rather than a perk.
Frequently Asked Questions
What is the difference between a chauffeur booking and a standard car?
The vehicle class and the expectation rather than the licensing. Both are pre-booked private hire journeys with a licensed driver. An executive booking is for occasions where the arrival is part of the impression — a client collection, a board visit, a formal event — and is specified when you book rather than hoped for on the day.
How do I set up a corporate account?
Call 01372 747 747 and ask for an account. We take the company details, who is authorised to book, what references you want on each invoice line and where the invoice goes. It is a short conversation.
How is corporate travel priced?
Each journey is quoted rather than drawn from a published rate card, because a card has to assume one vehicle, one hour and one route. For account customers the quoting is part of the booking conversation and the monthly invoice reflects exactly what was agreed.
Can you handle multi-stop days?
Yes. A half day or full day with several stops is priced as the day it is rather than as separate bookings, which is both cheaper and much easier to reconcile afterwards.
Do you track flights for business travellers?
Yes. On a booked collection the pickup is set against the actual landing time rather than the scheduled one, with a free grace period after landing for immigration and baggage reclaim.
Can my assistant book on my behalf?
Yes. You tell us who is authorised to book and they can book for anyone — staff, clients, candidates or visitors. The traveller does not need to know anything about the account.
Arrange a Booking or an Account
Call 01372 747 747, or 01483 422 222 for our Godalming office. For the account and invoicing detail see our corporate travel accounts page and our guide to airport transfers in corporate reimbursement policy. One-off bookings can go straight through the online booking form.